Canadian HR, made simpler
Practical guides for People teams at Canadian small and mid-sized businesses. Grounded in real employment standards, honest about what software can and cannot do.
Pay transparency in Canada, province by province (2026 employer guide)
Ontario started requiring expected compensation in job postings on January 1, 2026, and British Columbia’s reporting duty reaches employers with 50 or more employees by November 1, 2026. What each province actually requires, and what your HR system has to be able to tell you.
Quebec Bill 96: what it asks of your HR software and HR communications
Since June 1, 2025 the francisation threshold is 25 employees, not 50. What that means in practice for offers, contracts, training documents, job postings and the HR tools your team types into every day.
Cutting a terminated employee’s access without cutting them off from their own records
Offboarding pulls two ways: revoke access immediately, and keep the person able to reach their own records for months. A Canadian employer’s guide to what to shut off on the last day, the ROE deadline, why a former employee still needs their records through T4 season the following February, and what you are required to keep.
Overtime rules in Canada by province (2026 employer guide)
Overtime in Canada is set province by province, and almost nothing about it is national: the weekly threshold ranges from 40 to 48 hours, some provinces add a daily threshold, and three Atlantic provinces pay the premium on the minimum wage rather than the employee’s own rate. The thresholds, the rates, the exemptions, banked time, and what your records have to show.
Record of Employment (ROE) basics for small Canadian employers
The ROE is the single most important document behind an EI claim, and it is a federal Service Canada obligation, not a provincial one. When you must issue one, the deadline that catches small employers out, the reason codes that decide a claim, the blocks people fill in wrong, and how your HR records feed an accurate ROE.
How to stop tracking time off in spreadsheets (accrual and carryover in Canada)
A vacation spreadsheet breaks the moment you have real accrual, mid-year hires, tenure step-ups and carryover. Here is how time off actually accrues in Canada, what carryover rules allow, and how to move off the spreadsheet.
Multi-tenant HR software: how to tell your data is actually kept separate
Almost every HRIS runs many companies on shared infrastructure. Here is what "multi-tenant" really means, the questions to ask a vendor about keeping your employees’ data separate, and what strong separation looks like in practice for a Canadian HR team.
The Canadian small-business onboarding checklist (day one to 90 days)
A practical onboarding checklist for Canadian SMB HR teams: what has to be ready before day one, the forms and orientation Canadian employers actually need, the first-week and 90-day check-ins, and what an onboarding tool should automate for you.
How long you must keep employee records in Canada (province by province)
Employment standards say three years in most of Canada, four in British Columbia, and five for Ontario vacation records, while the Income Tax Act says six. A practical guide to how long Canadian employers must keep employee records, and why keeping them forever is its own risk in Quebec.
Termination notice and severance in Canada (province by province)
Statutory notice of termination caps at 8 weeks in most provinces, but Ontario and federally regulated employers owe a separate severance payment on top, and common-law reasonable notice can dwarf both. A practical guide to what each jurisdiction requires and what your HR records have to get right.
How sick leave works in Canada (province by province)
Paid sick days range from zero to ten depending on the province: BC gives 5, Quebec 2, federally regulated employers 10, and most of the country offers unpaid but job-protected leave instead. A practical guide to what each province actually requires and what your HR tool must track.
How vacation pay and vacation accrual work in Canada (province by province)
Vacation time and vacation pay are two separate entitlements. A practical guide to provincial vacation minimums, accrual vs lump-grant methods, how vacation pay is calculated on variable and commission pay, part-time entitlements, termination payouts, and what your HR tool must get right.
How Canadian statutory holidays actually work (province by province)
Stat holidays differ by province: which days are paid, who qualifies, how stat holiday pay is calculated, and what happens when a holiday lands on a weekend. A practical guide for Canadian employers, plus what your HR tool must get right.
What to look for in a Canadian HRIS (2026 buyer guide)
A practical checklist for choosing a Canadian HRIS: provincial vacation minimums, bilingual EN/FR, multi-location scoping, data ownership and how the pieces fit with the payroll you already run.